As your tenancy is drawing to an end, you’re probably thinking about moving out and the various challenges that will come with this. Here is a handy step-by-step guide to help make the process as smooth as possible for you.
STEP 1: SETTLE BILLS
Please ensure that you settle all bills prior to departure. You can make payments by logging on to the resident portal and clearing any outstanding balances. Alternatively come down and see us at Reception, and we’ll be happy to assist.
STEP 2: REDIRECT MAIL
Make sure you notify your family and friends of your change of address. Unfortunately we’re unable to hold or forward any mail for you once you have left. Royal Mail offer a redirection service that you might find helpful. This allows you to redirect all your mail to any UK or overseas address for 3, 6 or 12 months. Just ask at any Post Office branch, or visit www.royalmail.com for further details. If you’ve rebooked with us for next year then we can hold your post for you until you return in September.
STEP 3: BOOK YOUR CHECKOUT INSPECTION
We’ll have a large number of people departing in a short space of time. In order to ensure you get the date and time that you want for your room inspection, we advise you to plan well in advance. Inspections can be booked for the times below, simply visit Reception to secure your slot:
Monday – Friday, 9am – 5pm
STEP 4: CLEAN YOUR FLAT
Please make sure your room, and any shared accommodation is left in a clean and tidy state. This includes wiping, washing, vacuuming and clearing of all walls, floors and surfaces – see the separate checklist in this pack. When removing posters/notices, please make sure you don’t leave any Blu-Tack or pin marks on the walls. All rubbish can be placed in the bins in the Bin Stores. Don’t forget that we have recycling facilities too in the basement bin store.
STEP 5: RECYCLE & DONATE
Abacus House is committed to reducing its carbon footprint so we ask you to recycle wherever possible. Recycling bins are provided in our basement Bin Store.
This year we’re asking you to donate to the British Heart Foundation. Bring any unwanted items – clothing & shoes, electrical goods, bedding and kitchen goods – down to the basement bike store and separate into the correct sections.
STEP 6: BIKES AND SURFBOARDS
Don’t forget to take your bikes and surfboards with you when you leave.
STEP 7: RETURN KEYS
Once you’re all packed and your room has been emptied, cleaned and inspected, lock your door and hand your keys in to a member of staff.
Alternatively, you can place both your fob and mailbox key in the envelope provided, clearly mark your name, flat number and date on the envelope and post it into our drop box located in Reception. Please note there is a replacement fee for each key or fob that is not returned.
If choosing to deposit your keys via the drop box, you are agreeing to house staff inspecting your room without you being present, and paying any charges that damages may incur. Any charges will be deducted from your deposit.
STEP 8: DEPOSIT RETURN
We’ll refund your deposit to you (minus any damage or cleaning charges) within 10 working days of the end of your tenancy.
Your deposit can be refunded to a UK or International bank account – but please be aware if it’s to an international account an international transfer fee is applicable.
*This is a banking charge and not one applied by iQ student.
Please add the bank details of your chosen account via the ‘Refund’ section on your customer portal.
Don’t forget to check the details to make sure they’re correct!
If you add the wrong bank details it will delay your refund being processed.
THANKS FOR CHOOSING ABACUS HOUSE
We know that you have many options when picking your accommodation so we feel privileged that you chose our house, and really hope that you enjoyed your time here.
We would like to take the opportunity to thank you for living with us. We wish you all the very best with your studies and hope you enjoy a well-deserved summer break. For those of you choosing to stay with us next year; we look forward to welcoming you back in September.
The Abacus House Team